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Cost Transfer Corrective Action Plan Submission Form

IMPORTANT: By submitting this form, you certify that this submission has been previously approved by the Dean, Department Chair, non-academic unit equivalent, or approved designee identified below.

If a correcting entry for a transaction is required, it must be completed as soon as possible, but no longer than 90 days after its original transaction date (i.e., posting date).  See Policy # 5090, Sponsored Programs Cost Transfer (the “Cost Transfer Policy“).  Frequent cost transfers indicate a need for improvements in a department’s internal controls. When this occurs, a department must implement a Corrective Action Plan (“CAP“) to correct the root cause(s) of the recurring errors. In cases of noncompliance with the Cost Transfer Policy, a department may bear (i.e., pay for) costs that should have been charged to a sponsored project.

If a transaction is greater than 90 days after its original transaction date, a CAP must be submitted via this form (with a proposed correcting entry as an attachment) and approved by OSP before a correcting entry can be submitted for processing. Applicable correcting entries that are submitted before CAPs are approved by OSP will be rejected without review. If a CAP is approved, please save the approval email as a .pdf and attach it to the correcting entry submission along with the traditional information necessary to support your request.

Upon approval of a CAP (click here for previous CAP submissions), no more cost transfers over 90 days will be approved for the same root cause(s) identified below; provided, unallowable costs will always be removed and transferred to non-sponsored funding sources regardless of the timeline.

Please contact postaward@boisestate.edu if you have any questions about submitting this form.

SECTION I: GENERAL INFORMATION

Name of person completing this form.(Required)
Email address of person completing this form.(Required)
Email address of approving Dean, Dept. Chair, non-academic unit equivalent, or approved designee.(Required)
Is there another person who needs to be notified about this submission?(Required)
Enter the primary college or administrative unit.
Root Cause(s): Why was the cost transfer not submitted within the 90-day period after the transaction(s) posted?(Required)
Please select all that apply.
It is not acceptable to state that “OSP” or the “SPA” will be responsible for ensuring the CAP is implemented. This must be someone in the college/department/administrative unit.
By what date will the new/updated procedure(s) be fully implemented?(Required)
Are any additional resources required to implement the change(s)?(Required)
It is not acceptable to state that “OSP” or the “SPA” will be monitoring this for compliance. This must be someone in the college/department/administrative unit.

SECTION II: PROPOSED CORRECTIONS

Upload the draft corrections you desire to submit through the Correcting Entry Request*, Multiple Correcting Entry Request, Journal Entry Request, and/or Payroll Correction Request.  The Correcting Entry Matrix is a helpful resource for determining what process is required.

*For Correcting Entry Requests (i.e., singular correction), please use the Excel template for the Multiple Correcting Entry Request to prepare your draft correction.
*This form cannot accept macro enabled files (.xlsm). Payroll Correction Requests must be saved as a non-macro enabled file (.xlsx) prior to upload instead.
Drop files here or
Accepted file types: xls, xlsx, pdf, doc, docx, Max. file size: 20 MB.
    Maximum file size – 20 mega bytes.
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